Privacy policy for applicants

Privacy policy for applicants
In the following section, we would like to inform you about the use of your data in accordance with Art. 13 of the General Data Protection Regulation (GDPR).

Responsibility 
The company you have applied to is responsible for collecting and processing your data.

Data that we require
As soon as you apply for a job or register for an event, we process the data received from you. This can include contact data, all data in connection with the application/registration (CV, certificates and references, qualifications, answers to questions, etc.) and possibly bank details (in order to reimburse you for travel expenses).
The tool “SuccessFactors” by SAP is used for processing job applications and event registrations. We have signed a corresponding data protection contract with SAP Deutschland SE & Co. KG. 

This personal data is processed on the basis of Art. 6 Para. 1 Cl. 1 lit. b GDPR and exclusively for the purpose of handling your application or your registration for an event.

Jobspreader by Wollmichsau GmbH
If you have given us your consent in accordance with Section 25 TTDSG or Article 6 (1) (a) of the German Data Protection Act (DSGVO) when visiting our website, information is collected that can be used to measure the quality of the job campaign placed via the Jobspreader and the career or application page - not only in terms of the number of clicks on a job ad, but also in terms of the start and completion of applications. The figures provide information on how well the ad carries the content of the career page and moves the applicant to start or complete an application. The figures provide information on how high the loss is within the application itself. However, the information collected does not allow any conclusions to be drawn about you personally.

Candidate selection process
For some positions we use “Online Assessment” by AON. We have concluded a corresponding data protection contract with AON Assessment GmbH. Further information on data processing and data protection in connection with “Online Assessment” can be found by logging into the portal or here.
If you qualify for the further application/hiring process, we will send you access details to our “mapTQ” AON system as part of the application process. The purpose of this procedure is to create opportunities for objectively comparing the cognitive performance of our applicants. To this end, we assess language skills, numerical and verbal reasoning, numeracy, logical reasoning and multitasking skills. 

For some positions we use Cyquest’s “Online Assessment”. We have therefore signed a data protection contract with Cyquest GmbH. Further information on data processing and data protection in connection with the “Online Assessment” can be found here. If we seriously consider hiring you, we will send you access to the Cyquest system as part of the application process. There are two assessments that are being run. A cognitive performance test is used to create objective comparisons of the cognitive abilities between our applicants. For this purpose, assessments are made in the areas of numerical performance, logical reasoning, multitasking ability, figurative performance, deductive logical thinking, verbal performance and concentration ability. An additional personality test is used to determine the job-related personality and records eight job-relevant dimensions: leadership motivation, performance motivation, ability to work in a team and work together, assertiveness and ability to deal with conflict, empathy and ability to make contacts, inventiveness and openness, organizational skills and conscientiousness as well as stress management and adaptability.

Deletion of data
Provided that there is no legal retention period, the data is deleted as soon as its storage is no longer required and/or the justified interest in storing it has ceased. If an application does not result in a recruitment, this regularly occurs six months after closing the application process at the latest.
In individual cases, certain data may be stored for a longer period of time (e.g. travel expense report). The storage period is then based on the legal retention duties, specified for instance in the German Tax Code (Abgabenordnung – 6 years) or the Commercial Code (Handelsgesetzbuch – 10 years).

Talent Relationship Plattform
If, for example, you have not been hired but your application is still of interest to us, we will ask you whether we may continue to hold your application for future job openings. The legal basis here is Art. 6 para. 1 p. 1 lit. a DSGVO. Detailed information about our Talent Relationship Platform can be found here.

Confidential treatment of your data
As a matter of course, we handle your data confidentially. We use your data only for our own purposes, but also for the purposes of companies affiliated with zeb. If you apply for a job offer from an affiliated company, your data will be passed on to this company. Speculative applications may also be viewed by affiliated companies.

We may use service providers who are strictly subject to our directives and who support us in areas such as IT or archiving and disposal of documents and with whom separate contracts on the commissioned processing of data have been concluded.

Your data protection rights
You can revoke your consent at any time with future effect. You also have the right to information, correction, deletion and to limit the processing of your data. If you are of the opinion that your data is being processed unlawfully, you can also complain to a data protection supervisory authority.

Questions about data protection
You also have the right to contact us at any time if you have any questions about data protection. The easiest and fastest way to reach us is by e-mail to data-protection@zeb.de. We are also happy to receive your message by mail. Please send letters to the following address:

zeb.rolfes.schierenbeck.associates gmbh
Data protection
Hammer Str. 165
48153 Münster
Germany

We are happy to provide you with further information upon request.